With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, remote, or even completely online offices.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or illegal activity. Apart from monitoring behaviour, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Alterntives to Hubstaff
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app will end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it is helpful if managers know when it is becoming a problem. HubStaff can help monitor if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on them is also recorded.
The information is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are allowing time slide on websites unrelated to work.
Monitoring individual displays is too much of a hassle and can be very awkward if done personally. But then, it’s crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a quality that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if workers are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented just for reasons related to work.
That said, this still has an influence on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are present.
HubStaff can then compare the total time where the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of each member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Alterntives to Hubstaff
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on jobs, and some are only workaholics who want to be running as much as you can.
However, it has been demonstrated that too much work can be detrimental as productivity and creativity declines without enough rest. There’s a great reason why there’s a regular 8 hours of work every day.
HubStaff can help managers monitor if workers are working a lot of hours each week. They can set the maximum time every week that employees can stay logged on for work. After the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are suppressed, and that employees will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and organize the team. Some employees might be leaping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they are doing field work.
Members of the group can install HubStaff in their telephones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. But same as the principles on iOS and Android programs, employees will know exactly when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Alterntives to Hubstaff
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Alterntives to Hubstaff
Becoming transparent to customers is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they could see the stages of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the whole team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and precisely how they are being monitored.
However, as a business owner or manager, it’s your responsibility to let your workers know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature comprises fleet monitoring and even a concierge account.
For those who are willing to pay on an annual basis, then the price per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Alterntives to Hubstaff
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be stated that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely rely on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is merely a project management software with features and tools that will allow you to gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Alterntives to Hubstaff
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once tracking ends.