With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a traditional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, remote, or even entirely online workplaces.
An employee tracking software is used to track whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Apart from monitoring behaviour, it can also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Average Activity Level on Hubstaff
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to end up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it is helpful if supervisors know when it’s becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications can also be tracked and the time spent on these can also be recorded.
The data is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if workers really are letting time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a quality that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if workers are working on their desks instead of playing games or watching movies, without exposing potential sensitive information.
It should be noted that workers would know that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their screens just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an influence on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is busy to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. This way, the tool may also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Average Activity Level on Hubstaff
Working overtime is also becoming more of a norm, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their tasks early, catch up on projects, and some are only workaholics who want to be working as much as you can.
However, it’s been proven that too much work can be harmful as productivity and creativity declines without enough rest. There is a great reason why there’s a standard 8 hours of work each day.
HubStaff can help managers track if workers are working a lot of hours per week. They can set the maximum time every week which workers can remain logged on for work. After the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are suppressed, and that employees won’t be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams may find it tough to communicate and organize the team. Some employees may be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff on their telephones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Average Activity Level on Hubstaff
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a list of working hours and salaries is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients Average Activity Level on Hubstaff
Being transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with customers, in addition to assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they can see the stages of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners who are already using other project management software.
You might be wondering if using HubStaff to manage employees can be counterproductive since it might make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the whole team know of the whole monitoring system. Employees can be sure that their actions are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it’s your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are recorded, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are willing to pay on an annual basis, then the cost per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Average Activity Level on Hubstaff
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and is not in any way confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be said that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the information that HubStaff collects to determine whether their employees are being productive or not. HubStaff is simply a project management software using features and tools that can help you gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Average Activity Level on Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are just based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once monitoring ends.