With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, remote, or even completely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or prohibited activity. Apart from monitoring behaviour, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Cancel Hubstaff Account
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social networking app will end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that employees visit during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on them can also be recorded.
The information is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also go to the links displayed to verify if workers really are letting time slide on sites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that workers would know that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their screens just so they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is busy to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. This way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Cancel Hubstaff Account
Working overtime is also becoming more of a norm, even so in countries such as Japan where it is an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on projects, and some are only workaholics who want to be running as much as possible.
However, it has been proven that too much work could be harmful as productivity and creativity declines without enough rest. There is a good reason why there’s a regular 8 hours of work each day.
HubStaff can help managers monitor if employees are working too much hours per week. They could set the maximum time every week which employees can remain logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the group can install HubStaff in their telephones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. But same as the rules on iOS and Android applications, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Cancel Hubstaff Account
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Clients Cancel Hubstaff Account
Being transparent to clients is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of projects. This can be simply accomplished by adding clients into the members tab. From there, they can see the stages of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners who are already using other project management software.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature comprises fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Cancel Hubstaff Account
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be said that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is simply a project management software with tools and features that can allow you to gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Cancel Hubstaff Account
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.