With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, remote, or even completely online offices.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or prohibited activity. Apart from monitoring behaviour, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Deceive Hubstaff
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app is going to end up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on them is also listed.
The information is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also go to the links displayed to confirm if workers really are letting time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that workers would understand that this feature is activated on their screens. Employees would also have the ability to look at the screenshots taken from their screens just so they’ll be ensured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. In this way, the tool can also be used to see how many members of the team are working on a project at a given time.
Work Limit Monitoring Deceive Hubstaff
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their tasks early, catch up on jobs, and some are just workaholics who want to be running as much as you can.
However, it’s been proven that too much work can be detrimental as creativity and productivity declines without enough rest. There is a good reason why there is a regular 8 hours of work every day.
HubStaff can help managers track if employees are working a lot of hours per week. They could set the maximum time each week which workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and coordinate the team. Some employees might be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from one place to another, or if they are doing field work.
Members of the group can install HubStaff in their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Deceive Hubstaff
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a list of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Clients Deceive Hubstaff
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply accomplished by adding clients into the members tab. From there, they can see the phases of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to manage employees can be counterproductive since it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they are being monitored.
However, as a company owner or manager, it’s your responsibility to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature includes fleet tracking and even a concierge account.
For those people who are willing to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Deceive Hubstaff
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is clean and intuitive, and is not at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that will help you gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Deceive Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members that may use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once tracking ends.