With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our notion of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, distant, or even completely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, in addition to screen and be aware of unwanted or prohibited activity. Apart from monitoring behaviour, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Delete Time Hubstaff
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app will wind up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them can also be recorded.
The information is displayed neatly, and managers can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if workers really are allowing time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if workers are working in their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would understand that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is busy to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. In this way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Delete Time Hubstaff
Working overtime is also becoming more of a norm, even so in countries such as Japan where it’s an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on projects, and some are only workaholics who want to be running as much as you can.
However, it’s been proven that too much work can be harmful as productivity and creativity declines without enough rest. There’s a great reason why there’s a regular 8 hours of work each day.
HubStaff can help managers track if workers are working too much hours per week. They can set the maximum time each week that workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are curbed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it tough to communicate and organize the team. Some employees may be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff on their smartphones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this can be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Delete Time Hubstaff
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Clients Delete Time Hubstaff
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they can see the phases of the project, as well as the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners who are already using other project management software.
You might be wondering if using HubStaff to handle employees can be counterproductive since it might make an atmosphere of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the entire monitoring system. Employees can be sure that their activities are monitored only during work hours, and precisely how they’re being tracked.
However, as a company owner or manager, it’s your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes associated with payroll administration. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Delete Time Hubstaff
You can be certain that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where staff members use computers for most of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software using tools and features that can allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Delete Time Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid plans have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It is best to consult with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.