With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, remote, or even entirely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or illegal activity. Aside from monitoring behavior, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Experience With Hubstaff
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app will end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that employees visit during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on these can also be recorded.
The information is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are allowing time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their screens just so they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an influence on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is busy to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Experience With Hubstaff
Working overtime is also becoming more of a norm, even so in countries such as Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on jobs, and some are only workaholics who wish to be working as much as you can.
However, it has been proven that too much work could be detrimental as creativity and productivity declines without enough rest. There is a great reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if workers are working a lot of hours each week. They could set the maximum time each week which workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that employees will not be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees may be leaping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff on their telephones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know exactly when their places are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Experience With Hubstaff
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Clients Experience With Hubstaff
Being transparent to clients is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by including clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it may make a feeling of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their activities are monitored only during work hours, and exactly how they are being monitored.
However, as a business owner or manager, it’s your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse activity are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature comprises fleet tracking and even a concierge account.
For those who are ready to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Experience With Hubstaff
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be said that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where team members use computers for most of their time. Take jobs that require a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that will help you gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Experience With Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are only based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.