With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, distant, or even entirely online offices.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or prohibited activity. Aside from monitoring behaviour, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app will end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use too much social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that employees see during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on these can also be listed.
The data is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if employees really are allowing time slide on websites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it’s crucial for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their screens just so that they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an influence on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are found.
HubStaff can then compare the overall time where the mouse or keyboard is active to the total time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may mean that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of each member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to finish their tasks early, catch up on projects, and some are only workaholics who want to be working as much as you can.
However, it has been demonstrated that too much work could be detrimental as productivity and creativity declines without enough rest. There’s a good reason why there is a standard 8 hours of work every day.
HubStaff can help managers track if employees are working a lot of hours each week. They can set the maximum time each week that employees can remain logged on for work. Following the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are suppressed, and that employees won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it tough to communicate and organize the team. Some employees may be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the group can install HubStaff on their telephones so that the employee place monitoring feature can be utilized. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff on their phones, this may be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Customers How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
Being transparent to clients is key for establishing trust for your business. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they can see the stages of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make an atmosphere of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the entire monitoring system. Employees can be sure that their activities are monitored only during work hours, and exactly how they are being monitored.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be sure that only the cases of their keystrokes and mouse actions are recorded, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll administration. The enterprise feature includes fleet tracking and even a concierge account.
For those people who are ready to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be said that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely rely on the information that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is simply a project management software with tools and features that can allow you to gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ How to Stop Hubstaff Telling You You Are Not Tracking Activity Reminders
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid plans have a minimum of 2 users and cap of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.