With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, remote, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, in addition to screen and be aware of unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Alternative
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app is going to end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications can also be tracked and the time spent on these can also be recorded.
The information is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also go to the links displayed to confirm if workers really are letting time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. This way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that employees would understand that this feature is activated on their displays. Employees would also be able to look at the screenshots taken from their displays just so they’ll be ensured that this feature is implemented only for reasons related to work.
That said, this still has an influence on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. In this way, the tool may also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Hubstaff Alternative
Working overtime is also becoming more of a norm, even so in countries such as Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on projects, and some are just workaholics who want to be working as much as possible.
However, it’s been proven that too much work could be detrimental as creativity and productivity declines without enough rest. There is a great reason why there’s a standard 8 hours of work each day.
HubStaff can help managers track if workers are working too much hours per week. They can set the maximum time every week that employees can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees may be leaping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee location monitoring feature can be utilized. With this, supervisors and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Alternative
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Hubstaff Alternative
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it effortless to communicate with customers, as well as assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they could see the stages of the project, as well as the completed and pending tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is good news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it might make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they are being monitored.
However, as a company owner or manager, it is your duty to let your employees know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse activity are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes associated with payroll administration. The enterprise feature comprises fleet tracking and even a concierge account.
For those people who are willing to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Alternative
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where team members use computers for most of their time. Take jobs that take a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software with tools and features that will help you gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Alternative
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff does not collect any data once monitoring ends.