With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a traditional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, distant, or even entirely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their duties, in addition to screen and look out for unwanted or illegal activity. Aside from monitoring behaviour, it may also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Apk
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app will end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that employees see during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on them can also be recorded.
The information is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if workers really are letting time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would understand that this feature is activated on their screens. Employees would also have the ability to look at the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are present.
HubStaff can then compare the total time where the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Apk
Working overtime is also becoming more of a norm, even so in countries such as Japan where it is an unofficial standard. Reasons can range from employees wanting to finish their tasks early, catch up on jobs, and some are just workaholics who wish to be running as much as you can.
However, it has been proven that too much work can be harmful as creativity and productivity declines without enough rest. There’s a good reason why there is a regular 8 hours of work every day.
HubStaff can help managers monitor if employees are working a lot of hours per week. They could set the maximum time every week that workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees might be jumping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they’re doing field work.
Members of the group can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff in their phones, this can be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Apk
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Customers Hubstaff Apk
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, as well as assure them that things are going as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by including clients into the members tab. From there, they can see the stages of the project, as well as the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they’re being tracked.
However, as a company owner or manager, it is your responsibility to let your employees know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Apk
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and is not in any way confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is simply a project management software with features and tools that can allow you to gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Apk
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are just based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.