With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our concept of a traditional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for traditional, remote, or even completely online workplaces.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Aside from monitoring behaviour, it can also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff App Can’t Connect
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social networking app is going to wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that workers see during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on them is also listed.
The information is displayed neatly, and managers can see the page name of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to verify if workers really are allowing time slide on sites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working on their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their displays just so that they’ll be ensured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are present.
HubStaff can then compare the total time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Hubstaff App Can’t Connect
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can range from employees wanting to complete their tasks early, catch up on projects, and some are just workaholics who wish to be running as much as possible.
However, it has been proven that too much work can be detrimental as productivity and creativity declines without enough rest. There is a good reason why there is a standard 8 hours of work every day.
HubStaff can help managers track if workers are working a lot of hours each week. They could set the maximum time each week that employees can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees might be leaping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from one place to another, or if they’re doing field work.
Members of the team can install HubStaff in their telephones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. But same as the principles on iOS and Android programs, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff App Can’t Connect
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a list of working hours and salaries is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients Hubstaff App Can’t Connect
Being transparent to customers is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they can see the stages of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive since it may make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the whole team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they are being tracked.
However, as a company owner or manager, it’s your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the instances of the keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll administration. The enterprise feature comprises fleet monitoring and even a concierge account.
For those who are ready to pay on an annual basis, then the cost per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff App Can’t Connect
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is especially suited to contemporary desk jobs, and for projects where staff members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is merely a project management software with features and tools that will allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff App Can’t Connect
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members who can use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are only based on United States laws. It is wise to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once tracking ends.