With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our notion of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for traditional, remote, or even completely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or prohibited activity. Aside from monitoring behavior, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff App Mac
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it is helpful if managers know when it’s becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that employees visit during work hours, as well as the time they spend on it. Traffic from applications can also be tracked and the time spent on them can also be recorded.
The data is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if employees really are allowing time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would understand that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their screens just so they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are present.
HubStaff can then compare the overall time where the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. This way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff App Mac
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on jobs, and some are only workaholics who want to be running as much as you can.
However, it’s been demonstrated that too much work can be detrimental as productivity and creativity declines without enough rest. There is a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if employees are working too much hours per week. They can set the maximum time each week which workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that workers will not be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the group can install HubStaff on their smartphones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. However, same as the rules on iOS and Android programs, employees will know precisely when their places are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff App Mac
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Customers Hubstaff App Mac
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of jobs. This can be simply accomplished by adding clients into the members tab. From there, they can see the phases of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they are being tracked.
However, as a company owner or manager, it’s your duty to let your employees know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be sure that only the instances of the keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features related to payroll administration. The enterprise feature includes fleet tracking and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff App Mac
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that require a lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is merely a project management software with tools and features that will allow you to gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff App Mac
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are just based on United States laws. It is best to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.