With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our concept of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for conventional, remote, or even completely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or illegal activity. Aside from monitoring behaviour, it can also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Application
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app will wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it’s becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on these is also listed.
The information is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if workers really are letting time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be quite awkward if done personally. But then, it’s crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would understand that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their screens are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are present.
HubStaff can then compare the total time where the mouse or keyboard is busy to the total time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. In this way, the tool may also be used to see how many members of the team are working on a project at a given time.
Work Limit Monitoring Hubstaff Application
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on jobs, and some are just workaholics who want to be working as much as possible.
However, it’s been demonstrated that too much work could be harmful as productivity and creativity declines without enough rest. There is a great reason why there is a standard 8 hours of work every day.
HubStaff can help managers monitor if employees are working a lot of hours per week. They could set the maximum time every week that employees can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their telephones so that the employee location monitoring feature can be used. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff in their phones, this can be seen as too intrusive of a tool. But same as the rules on iOS and Android applications, employees will know exactly when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Application
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Application
Being transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, as well as assure them that things are going as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they can see the phases of the project, as well as the completed and pending tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is good news for business owners who are already using other project management software.
You might be wondering if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they are being tracked.
However, as a company owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll administration. The enterprise feature comprises fleet monitoring and even a concierge account.
For those people who are ready to pay on an annual basis, then the cost per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Application
You can be sure that HubStaff can flawlessly do the job that it promises to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where staff members use computers for most of their time. Take jobs that require a whole lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the data that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software with features and tools that can allow you to gauge the performance of employees and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Application
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once tracking ends.