With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for traditional, distant, or even entirely online workplaces.
An employee monitoring software is used to track whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Aside from monitoring behavior, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Chrombook Desktop App
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social networking app is going to end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it’s becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications may also be tracked and the time spent on these can also be recorded.
The information is displayed neatly, and managers can see the page name of the visited pages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if workers really are allowing time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a quality that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. This way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing potential sensitive information.
It should be noted that workers would understand that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their screens just so they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their screens are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is active to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. This way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Chrombook Desktop App
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on projects, and some are just workaholics who wish to be running as much as you can.
However, it has been proven that too much work can be harmful as productivity and creativity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work each day.
HubStaff can help managers track if workers are working a lot of hours each week. They could set the maximum time every week that workers can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are suppressed, and that employees will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees may be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff in their smartphones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know exactly when their places are being monitored.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each project on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Chrombook Desktop App
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Chrombook Desktop App
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply done by including clients into the members tab. From there, they can see the stages of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive since it may make an atmosphere of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they are being monitored.
However, as a company owner or manager, it is your duty to let your workers know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the instances of the keystrokes and mouse activity are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes related to payroll administration. The enterprise feature comprises fleet monitoring and even a concierge account.
For those who are willing to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Chrombook Desktop App
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and is not at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it has to be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with features and tools that can allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Chrombook Desktop App
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. But these are just based on United States laws. It is wise to consult with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.