With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for traditional, distant, or even entirely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their duties, in addition to screen and look out for unwanted or illegal activity. Apart from monitoring behavior, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Download Windows
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app will wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it is becoming a problem. HubStaff can help track if employees use too much social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on them can also be recorded.
The information is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also go to the links displayed to confirm if employees really are allowing time slide on websites unrelated to work.
Tracking individual displays is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would know that this feature is activated on their screens. Employees would also be able to look at the screenshots taken from their screens just so they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is active to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can mean that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Download Windows
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on jobs, and some are only workaholics who want to be working as much as you can.
However, it has been proven that too much work could be harmful as creativity and productivity declines without enough rest. There’s a good reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if employees are working too much hours per week. They can set the maximum time every week which employees can remain logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that workers will not be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and coordinate the team. Some employees may be jumping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the group can install HubStaff on their telephones so that the employee place monitoring feature can be utilized. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every project on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Download Windows
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Hubstaff Download Windows
Being transparent to clients is key for establishing trust for your company. HubStaff makes it effortless to communicate with customers, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they can see the phases of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it might make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be sure that only the instances of the keystrokes and mouse actions are listed, and not the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature comprises fleet monitoring and even a concierge account.
For those who are willing to pay on an annual basis, then the cost per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Download Windows
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be stated that not all companies might benefit fully from using HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for most of their time. Take jobs that require a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that can allow you to gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Download Windows
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. But these are only based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.