With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, remote, or even completely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their duties, as well as screen and look out for unwanted or illegal activity. Aside from monitoring behavior, it can also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Expenses
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app will end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the specific page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on these can also be listed.
The data is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in a single glance. They can also visit the links displayed to verify if employees really are allowing time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if workers are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It should be noted that employees would know that this feature is activated on their screens. Employees would also be able to look at the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is active to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. This way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Expenses
Working overtime is also becoming more of a standard, even so in countries such as Japan where it is an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on projects, and some are just workaholics who want to be running as much as you can.
However, it’s been demonstrated that too much work could be detrimental as productivity and creativity declines without enough rest. There’s a great reason why there’s a regular 8 hours of work each day.
HubStaff can help managers monitor if workers are working too much hours per week. They can set the maximum time every week which workers can remain logged on for work. After the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are curbed, and that workers will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees might be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they are doing field work.
Members of the group can install HubStaff in their smartphones so that the employee location monitoring feature can be used. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this can be seen as too intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know exactly when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of every job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Expenses
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and salaries is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Customers Hubstaff Expenses
Becoming transparent to customers is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply accomplished by adding clients into the members tab. From there, they can see the stages of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those who are ready to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Expenses
You can be certain that HubStaff can flawlessly do the job that it promises to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be said that not all businesses might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely rely on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software with tools and features that will help you gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Expenses
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that may use HubStaff?
A: The paid plans have a minimum of 2 users and cap of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once tracking ends.