With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for traditional, remote, or even entirely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or illegal activity. Aside from monitoring behavior, it can also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Features
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social networking app is going to wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it is becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on these can also be listed.
The information is displayed neatly, and managers can see the page name of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to verify if workers really are allowing time slide on sites unrelated to work.
Tracking individual displays is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would know that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Hubstaff Features
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on projects, and some are only workaholics who want to be working as much as possible.
However, it’s been proven that too much work can be detrimental as productivity and creativity declines without enough rest. There’s a great reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if employees are working too much hours each week. They could set the maximum time each week that workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees might be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their telephones so that the employee location monitoring feature can be utilized. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know exactly when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Features
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and wages is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Hubstaff Features
Being transparent to clients is key for establishing trust for your business. HubStaff makes it effortless to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply done by including clients into the members tab. From there, they could see the phases of the project, as well as the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their activities are monitored only during work hours, and precisely how they’re being tracked.
However, as a business owner or manager, it is your responsibility to let your workers know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature includes fleet tracking and even a concierge accounts.
For those who are willing to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Features
You can be sure that HubStaff can flawlessly do the job that it promises to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for workers not familiar with the software.
However, it has to be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where staff members use computers for most of their time. Take jobs that require a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to determine whether their employees are being productive or not. HubStaff is simply a project management software using features and tools that will allow you to gauge the performance of employees and other members of the group. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Features
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members who can use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are only based on United States laws. It is wise to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.