With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our concept of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, remote, or even entirely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or prohibited activity. Aside from monitoring behavior, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Integration Paymo
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app is going to end up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help track if employees use too much social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the specific page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them can also be listed.
The information is displayed neatly, and managers can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also go to the links displayed to confirm if employees really are letting time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if workers are working in their desks rather than playing games or watching movies, without exposing potential sensitive information.
It should be noted that workers would know that this feature is activated on their screens. Employees would also be able to look at the screenshots taken from their screens just so they’ll be ensured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their displays are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. This way, the tool may also be used to see how many members of the team are working on a project at a given time.
Work Limit Monitoring Hubstaff Integration Paymo
Working overtime is also becoming more of a norm, even so in countries such as Japan where it is an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on jobs, and some are only workaholics who want to be running as much as you can.
However, it has been demonstrated that too much work can be harmful as productivity and creativity declines without enough rest. There is a good reason why there is a standard 8 hours of work every day.
HubStaff can help managers monitor if workers are working too much hours each week. They can set the maximum time every week that employees can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and organize the team. Some employees might be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee location monitoring feature can be utilized. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this can be seen as too intrusive of a tool. However, same as the rules on iOS and Android programs, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Integration Paymo
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients Hubstaff Integration Paymo
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply accomplished by adding clients into the members tab. From there, they could see the stages of the project, as well as the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it’s your responsibility to let your employees know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be sure that only the instances of their keystrokes and mouse actions are listed, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature includes fleet tracking and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the price per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Integration Paymo
You can be certain that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and is not at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be said that not all companies might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where staff members use computers for most of their time. Take jobs that require a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with features and tools that can allow you to gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Integration Paymo
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are just based on United States laws. It is wise to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once monitoring ends.