With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a conventional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for conventional, remote, or even entirely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or illegal activity. Aside from monitoring behaviour, it can also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Longwood Fl
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app will wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that workers see during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on these is also listed.
The information is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in a single glance. They can also go to the links displayed to confirm if workers really are letting time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it’s crucial for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. This way, managers can determine if workers are working on their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that employees would know that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an influence on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are found.
HubStaff can then compare the overall time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. This way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Longwood Fl
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to finish their tasks early, catch up on projects, and some are only workaholics who wish to be working as much as you can.
However, it’s been proven that too much work could be harmful as creativity and productivity declines without enough rest. There’s a great reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if employees are working a lot of hours each week. They could set the maximum time every week which workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are curbed, and that employees will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and organize the team. Some employees may be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of every job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Longwood Fl
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and wages is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Clients Hubstaff Longwood Fl
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it effortless to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they could see the stages of the project, in addition to the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to manage employees can be counterproductive since it may make an atmosphere of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they’re being tracked.
However, as a company owner or manager, it is your responsibility to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll administration. The enterprise feature comprises fleet monitoring and even a concierge account.
For those who are ready to pay on an annual basis, then the cost per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Longwood Fl
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that require a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is simply a project management software using tools and features that can help you gauge the performance of workers and other members of the team. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Longwood Fl
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that may use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are only based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.