With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for conventional, remote, or even entirely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and be aware of unwanted or prohibited activity. Apart from monitoring behaviour, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Mac Download
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the exact page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications can also be monitored and the time spent on these is also recorded.
The information is displayed neatly, and managers can see the page title of the visited webpages, the url, and the time spent, all in a single glance. They can also go to the links displayed to confirm if employees really are allowing time slide on websites unrelated to work.
Tracking individual displays is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would know that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their screens just so they’ll be assured that this feature is implemented just for reasons related to work.
With that said, this still has an influence on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is busy to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the team. In this way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Mac Download
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their tasks early, catch up on jobs, and some are only workaholics who wish to be working as much as possible.
However, it has been proven that too much work could be detrimental as productivity and creativity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work each day.
HubStaff can help managers monitor if workers are working too much hours each week. They could set the maximum time every week that workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff in their smartphones so that the employee location monitoring feature can be utilized. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Mac Download
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Clients Hubstaff Mac Download
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply done by including clients into the members tab. From there, they could see the stages of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they are being monitored.
However, as a business owner or manager, it is your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the instances of the keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those who are willing to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Mac Download
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be said that not all businesses might benefit fully from using HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that require a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with tools and features that will help you gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Mac Download
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It is wise to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once monitoring ends.