With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, remote, or even completely online workplaces.
An employee monitoring software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or illegal activity. Apart from monitoring behaviour, it can also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Marketing
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app is going to end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it is becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them can also be listed.
The information is displayed neatly, and managers can see the page name of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if workers really are allowing time slide on websites unrelated to work.
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would understand that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an influence on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is active to the total time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may mean that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of each member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Marketing
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on jobs, and some are just workaholics who wish to be working as much as possible.
However, it’s been demonstrated that too much work could be harmful as productivity and creativity declines without enough rest. There’s a good reason why there’s a standard 8 hours of work every day.
HubStaff can help managers track if employees are working too much hours each week. They can set the maximum time each week which workers can stay logged on for work. After the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and organize the team. Some employees may be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android programs, employees will know exactly when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Marketing
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a record of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Clients Hubstaff Marketing
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply done by including clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate nicely with other project monitoring tools such as but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they are being tracked.
However, as a company owner or manager, it is your responsibility to let your workers know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are listed, and not the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are willing to pay on an annual basis, then the price per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Marketing
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and is not in any way confusing, requiring only minimal orientation for workers not familiar with the software.
However, it has to be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that require a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software using tools and features that will allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Marketing
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid plans have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. But these are only based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.