With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, remote, or even completely online offices.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, in addition to screen and be aware of unwanted or prohibited activity. Aside from monitoring behavior, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff One Employee
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to end up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help track if employees use too much social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the specific page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications can also be tracked and the time spent on them is also listed.
The information is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if employees really are allowing time slide on websites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It must be noted that workers would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their displays just so that they’ll be ensured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is busy to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. In this way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff One Employee
Working overtime is also becoming more of a norm, even so in countries such as Japan where it’s an unofficial standard. Reasons can vary from employees wanting to finish their tasks early, catch up on jobs, and some are only workaholics who wish to be working as much as you can.
However, it has been proven that too much work can be harmful as productivity and creativity declines without enough rest. There’s a good reason why there’s a standard 8 hours of work every day.
HubStaff can help managers monitor if employees are working too much hours per week. They can set the maximum time each week which workers can stay logged on for work. After the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams may find it hard to communicate and organize the team. Some employees might be leaping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from one place to another, or if they’re doing field work.
Members of the team can install HubStaff on their smartphones so that the employee location monitoring feature can be used. With this, managers and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff in their phones, this can be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know exactly when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff One Employee
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a list of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff One Employee
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it effortless to communicate with customers, in addition to assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply accomplished by adding clients into the members tab. From there, they could see the stages of the project, in addition to the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to manage employees can be counterproductive since it may make a feeling of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it’s your duty to let your workers know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse actions are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature includes fleet tracking and even a concierge accounts.
For those who are ready to pay on an annual basis, then the cost per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff One Employee
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and is not at all confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for most of their time. Take jobs that require a whole lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is simply a project management software using features and tools that will allow you to gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff One Employee
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that may use HubStaff?
A: The paid plans have a minimum of two users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It’s wise to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once tracking ends.