With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our notion of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for traditional, distant, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or illegal activity. Aside from monitoring behavior, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Pay in Advance
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app is going to end up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it’s helpful if managers know when it’s becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that workers see during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on these is also listed.
The data is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if employees really are allowing time slide on websites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working on their desks rather than playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would know that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their screens are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the overall time in which the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. In this way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Pay in Advance
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on jobs, and some are only workaholics who wish to be working as much as you can.
However, it’s been demonstrated that too much work can be detrimental as creativity and productivity declines without enough rest. There is a good reason why there’s a standard 8 hours of work each day.
HubStaff can help managers monitor if workers are working too much hours each week. They could set the maximum time each week that workers can stay logged on for work. After the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are suppressed, and that workers will not be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it tough to communicate and organize the team. Some employees may be jumping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they’re doing field work.
Members of the group can install HubStaff on their smartphones so that the employee location monitoring feature can be used. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. But same as the principles on iOS and Android applications, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Pay in Advance
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a list of working hours and salaries is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Customers Hubstaff Pay in Advance
Being transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of projects. This can be simply done by adding clients into the members tab. From there, they can see the phases of the project, as well as the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to manage employees can be counterproductive as it might make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it’s your responsibility to let your employees know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features related to payroll administration. The enterprise feature comprises fleet tracking and even a concierge account.
For those who are ready to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Pay in Advance
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and is not in any way confusing, requiring only minimal orientation for employees not familiar with the software.
However, it must be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software using features and tools that will allow you to gauge the performance of workers and other members of the team. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Pay in Advance
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.