With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a traditional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, distant, or even entirely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their duties, in addition to screen and be aware of unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Paypal Integration
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social networking app will end up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help track if workers use too much social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on them is also listed.
The data is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to verify if workers really are letting time slide on sites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. In this way, managers can determine if workers are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It should be noted that employees would know that this feature is activated on their screens. Employees would also be able to look at the screenshots taken from their displays just so they’ll be assured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are present.
HubStaff can then compare the total time where the mouse or keyboard is active to the total time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. This way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Paypal Integration
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on projects, and some are only workaholics who wish to be working as much as you can.
However, it’s been demonstrated that too much work could be harmful as creativity and productivity declines without enough rest. There is a good reason why there’s a standard 8 hours of work every day.
HubStaff can help managers monitor if employees are working too much hours each week. They can set the maximum time every week that workers can remain logged on for work. After the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that employees will not be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it tough to communicate and coordinate the team. Some employees may be leaping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they’re doing field work.
Members of the team can install HubStaff on their telephones so that the employee location monitoring feature can be utilized. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know exactly when their places are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of every job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Paypal Integration
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Paypal Integration
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they could see the stages of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to manage employees can be counterproductive since it might make an atmosphere of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they’re being tracked.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature includes fleet monitoring and even a concierge account.
For those people who are willing to pay on an annual basis, then the cost per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Paypal Integration
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be stated that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software with tools and features that can allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Paypal Integration
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. But these are just based on United States laws. It is best to consult with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once tracking ends.