With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for conventional, distant, or even completely online workplaces.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Apart from monitoring behavior, it can also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Percentage Meaning
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the exact page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on them can also be listed.
The data is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also go to the links displayed to verify if workers really are letting time slide on sites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a quality that could enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that workers would understand that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be ensured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the overall time in which the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Percentage Meaning
Working overtime is also becoming more of a standard, even so in countries such as Japan where it is an unofficial standard. Reasons can vary from employees wanting to complete their jobs early, catch up on projects, and some are only workaholics who want to be running as much as possible.
However, it has been demonstrated that too much work can be detrimental as productivity and creativity declines without enough rest. There’s a good reason why there’s a standard 8 hours of work each day.
HubStaff can help managers track if employees are working a lot of hours per week. They can set the maximum time each week which employees can remain logged on for work. After the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be leaping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff on their telephones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff on their phones, this may be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know precisely when their places are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every project on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Percentage Meaning
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a record of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Hubstaff Percentage Meaning
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they can see the phases of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners who are already using other project management software.
You might be wondering if using HubStaff to manage employees can be counterproductive since it may make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they’re being tracked.
However, as a company owner or manager, it is your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature comprises fleet monitoring and even a concierge account.
For those people who are ready to pay on an annual basis, then the cost per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Percentage Meaning
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where team members use computers for most of their time. Take jobs that require a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is simply a project management software using features and tools that can help you gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Percentage Meaning
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members that may use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are only based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.