With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, distant, or even entirely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, as well as screen and look out for unwanted or prohibited activity. Apart from monitoring behaviour, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Phone Number
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app will wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on these is also recorded.
The information is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if workers really are letting time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that could enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. This way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an influence on the behaviour of employees as knowing that their screens are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of these instances are found.
HubStaff can then compare the overall time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. In this way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Phone Number
Working overtime is also becoming more of a norm, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on projects, and some are only workaholics who wish to be working as much as possible.
However, it has been demonstrated that too much work could be harmful as productivity and creativity declines without enough rest. There is a good reason why there’s a regular 8 hours of work each day.
HubStaff can help managers monitor if employees are working a lot of hours each week. They can set the maximum time each week that employees can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees might be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their telephones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know exactly when their places are being monitored.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Phone Number
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Phone Number
Being transparent to customers is key for establishing trust for your business. HubStaff makes it effortless to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply accomplished by including clients into the members tab. From there, they can see the phases of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project monitoring tools including but not limited to Asana and Trello. This is good news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make an atmosphere of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they are being tracked.
However, as a company owner or manager, it’s your duty to let your employees know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be sure that only the instances of the keystrokes and mouse activity are recorded, rather than the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes associated with payroll administration. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Phone Number
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be said that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that require a whole lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that will help you gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Phone Number
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who can use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are only based on United States laws. It is best to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once tracking ends.