With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, distant, or even completely online offices.
An employee monitoring software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or illegal activity. Apart from monitoring behavior, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Setting
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it’s helpful if managers know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other applications that hamper productivity.
HubStaff can take note of the websites (and even the url of the specific page) that employees see during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them can also be listed.
The data is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are allowing time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It must be noted that employees would know that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented just for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is busy to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool displays the productivity rate of each member of the group. This way, the tool can also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Hubstaff Setting
Working overtime is also becoming more of a norm, even so in countries such as Japan where it is an unofficial standard. Reasons can range from employees wanting to finish their tasks early, catch up on jobs, and some are just workaholics who want to be running as much as possible.
However, it’s been demonstrated that too much work could be detrimental as creativity and productivity declines without enough rest. There is a great reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if employees are working a lot of hours each week. They can set the maximum time each week which workers can stay logged on for work. After the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams might find it hard to communicate and organize the team. Some employees might be leaping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the group can install HubStaff on their smartphones so that the employee location monitoring feature can be used. With this, managers and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this may be seen as too intrusive of a tool. However, same as the rules on iOS and Android programs, employees will know exactly when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of every job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Setting
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a list of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Customers Hubstaff Setting
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, in addition to assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management software.
You might be wondering if using HubStaff to manage employees can be counterproductive since it may make a feeling of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they are being tracked.
However, as a business owner or manager, it’s your responsibility to let your employees know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features associated with payroll administration. The enterprise feature includes fleet tracking and even a concierge accounts.
For those who are ready to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Setting
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and is not in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all businesses might benefit fully from using HubStaff. HubStaff is specially suited to modern desk jobs, and for projects where staff members use computers for most of their time. Take jobs that require a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely depend on the information that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software with features and tools that will allow you to gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Setting
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who can use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.