With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a conventional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for traditional, distant, or even completely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Stock Symbol
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social media app is going to end up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other programs that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the specific page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on these is also recorded.
The information is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also go to the links displayed to confirm if workers really are allowing time slide on sites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their displays just so that they’ll be ensured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behavior of employees as knowing that their displays are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. This way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Stock Symbol
Working overtime is also becoming more of a standard, even so in countries such as Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on jobs, and some are just workaholics who wish to be working as much as you can.
However, it’s been demonstrated that too much work could be harmful as creativity and productivity declines without enough rest. There is a good reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if employees are working a lot of hours each week. They can set the maximum time each week which employees can remain logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and organize the team. Some employees might be jumping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff on their smartphones so that the employee location monitoring feature can be utilized. With this, managers and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know precisely when their places are being monitored.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Stock Symbol
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Stock Symbol
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they can see the stages of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive as it might make a feeling of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they’re being monitored.
However, as a business owner or manager, it’s your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature includes fleet monitoring and even a concierge account.
For those who are ready to pay on an annual basis, then the price per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Stock Symbol
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be said that not all businesses might benefit fully from utilizing HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with tools and features that will help you gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Stock Symbol
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid programs have a minimum of two users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are just based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once tracking ends.