With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for conventional, remote, or even entirely online workplaces.
An employee monitoring software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or prohibited activity. Aside from monitoring behavior, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Subproject
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social networking app will wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help track if workers use too much social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on them can also be recorded.
The data is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if employees really are letting time slide on sites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working in their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would know that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their displays just so that they’ll be ensured that this feature is implemented only for reasons related to work.
With that said, this still has an influence on the behaviour of employees as knowing that their screens are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the overall time where the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may mean that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. This way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Subproject
Working overtime is also becoming more of a standard, even so in countries such as Japan where it’s an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on jobs, and some are only workaholics who want to be running as much as possible.
However, it has been demonstrated that too much work could be harmful as creativity and productivity declines without enough rest. There is a good reason why there’s a standard 8 hours of work each day.
HubStaff can help managers track if employees are working a lot of hours per week. They could set the maximum time each week which employees can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that employees will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams might find it tough to communicate and coordinate the team. Some employees might be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff on their telephones so that the employee place monitoring feature can be utilized. With this, supervisors and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff on their phones, this may be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of every project on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Subproject
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for businesses. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and salaries is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients Hubstaff Subproject
Being transparent to clients is key for establishing trust for your company. HubStaff makes it effortless to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply done by including clients into the members tab. From there, they could see the phases of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive since it may make a feeling of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they’re being tracked.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse actions are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll administration. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those who are ready to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Subproject
You can be sure that HubStaff can flawlessly do the job that it promises to do. The user interface is intuitive and clean, and is not in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that will help you gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Subproject
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members who can use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are only based on United States laws. It is wise to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once tracking ends.