With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for traditional, distant, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, in addition to screen and look out for unwanted or prohibited activity. Aside from monitoring behaviour, it may also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Time Tracking Android
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app will end up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it is helpful if supervisors know when it’s becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them is also listed.
The information is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if workers really are letting time slide on websites unrelated to work.
Tracking individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working in their desks rather than playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their displays. Employees would also be able to view the screenshots taken from their screens just so they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an influence on the behavior of employees as knowing that their screens are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are present.
HubStaff can then compare the total time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. In this way, the tool may also be used to see how many members of the team are working on a project at a given time.
Work Limit Monitoring Hubstaff Time Tracking Android
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to finish their jobs early, catch up on projects, and some are just workaholics who wish to be running as much as possible.
However, it has been demonstrated that too much work can be detrimental as productivity and creativity declines without enough rest. There is a great reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if workers are working too much hours per week. They can set the maximum time every week which workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees might be leaping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff in their telephones so that the employee place monitoring feature can be used. With this, managers and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff in their phones, this can be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every project on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Time Tracking Android
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Customers Hubstaff Time Tracking Android
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply accomplished by including clients into the members tab. From there, they could see the stages of the project, as well as the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it is your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system and not a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse activity are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features associated with payroll administration. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Time Tracking Android
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be said that not all companies might benefit fully from using HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where team members use computers for most of their time. Take jobs that take a lot of reading for example, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the information that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is merely a project management software using features and tools that will help you gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Time Tracking Android
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are just based on United States laws. It is wise to consult with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.