With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a conventional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, distant, or even completely online offices.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or illegal activity. Aside from monitoring behavior, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Time Zone
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social networking app is going to end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications can also be tracked and the time spent on these is also listed.
The data is displayed neatly, and managers can see the page title of the visited pages, the url, and the time spent, all in a single glance. They can also go to the links displayed to confirm if workers really are allowing time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a feature that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing possible sensitive information.
It must be noted that workers would know that this feature is activated on their screens. Employees would also have the ability to look at the screenshots taken from their displays just so that they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are found.
HubStaff can then compare the total time where the mouse or keyboard is busy to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Time Zone
Working overtime is also becoming more of a norm, even so in countries like Japan where it is an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on jobs, and some are only workaholics who wish to be running as much as possible.
However, it has been proven that too much work could be harmful as creativity and productivity declines without enough rest. There’s a great reason why there is a standard 8 hours of work every day.
HubStaff can help managers monitor if workers are working too much hours per week. They could set the maximum time each week which workers can stay logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams may find it hard to communicate and organize the team. Some employees may be leaping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this needs employees to install HubStaff in their phones, this can be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know precisely when their places are being monitored.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Time Zone
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a digital check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Hubstaff Time Zone
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of projects. This can be simply accomplished by including clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is good news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to manage employees can be counterproductive as it may make an atmosphere of distrust between managers and team members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and precisely how they’re being monitored.
However, as a company owner or manager, it’s your responsibility to let your employees know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse activity are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes related to payroll management. The enterprise feature comprises fleet tracking and even a concierge account.
For those people who are willing to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Time Zone
You can be certain that HubStaff can flawlessly do the job that it promises to do. The user interface is clean and intuitive, and is not at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be stated that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk jobs, and for projects where staff members use computers for most of their time. Take jobs that take a whole lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is merely a project management software using features and tools that will help you gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Time Zone
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid plans have a minimum of two users and limit of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. But these are just based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff does not collect any data once tracking ends.