With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a conventional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for traditional, distant, or even completely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, as well as screen and look out for unwanted or illegal activity. Apart from monitoring behaviour, it can also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Training
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that employees visit during work hours, as well as the time they spend on it. Traffic from applications can also be tracked and the time spent on them can also be listed.
The information is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also go to the links displayed to verify if employees really are letting time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. This way, managers can determine if workers are working in their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their displays just so that they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their screens are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is active to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Training
Working overtime is also becoming more of a norm, even so in countries such as Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on projects, and some are only workaholics who want to be working as much as possible.
However, it has been proven that too much work could be harmful as creativity and productivity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if employees are working too much hours per week. They could set the maximum time every week which workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that workers will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams may find it tough to communicate and organize the team. Some employees may be jumping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff on their smartphones so that the employee location monitoring feature can be utilized. With this, managers and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. But same as the rules on iOS and Android programs, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Training
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Hubstaff Training
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it easy for clients to have a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is good news for business owners who are already using other project management software.
You might be wondering if using HubStaff to handle employees can be counterproductive since it might make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they’re being monitored.
However, as a company owner or manager, it’s your responsibility to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature includes fleet tracking and even a concierge account.
For those people who are willing to pay on an annual basis, then the cost per person per month of their paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Training
You can be certain that HubStaff can flawlessly do the job that it promises to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is simply a project management software using features and tools that can allow you to gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Training
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid plans have a minimum of two users and cap of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. But these are only based on United States laws. It’s wise to check with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.