With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for traditional, remote, or even completely online offices.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Apart from monitoring behaviour, it can also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Weekly Limit
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app will end up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it is helpful if managers know when it is becoming a problem. HubStaff can help track if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the exact page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on them is also recorded.
The data is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in a single glance. They can also visit the links displayed to confirm if employees really are allowing time slide on websites unrelated to work.
Monitoring individual displays is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if employees are working on their desks rather than playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would understand that this feature is activated on their displays. Employees would also have the ability to view the screenshots taken from their screens just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is active to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. This way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Weekly Limit
Working overtime is also becoming more of a standard, even so in countries like Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on projects, and some are only workaholics who want to be working as much as possible.
However, it has been proven that too much work could be detrimental as productivity and creativity declines without enough rest. There’s a good reason why there is a regular 8 hours of work each day.
HubStaff can help managers track if workers are working too much hours per week. They could set the maximum time each week which workers can remain logged on for work. After the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that employees will not be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams may find it hard to communicate and organize the team. Some employees may be leaping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they’re doing field work.
Members of the team can install HubStaff in their telephones so that the employee location monitoring feature can be used. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know exactly when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Weekly Limit
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse activity of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Weekly Limit
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You might be wondering if using HubStaff to handle employees can be counterproductive since it may make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their activities are monitored only during work hours, and precisely how they are being monitored.
However, as a business owner or manager, it’s your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Weekly Limit
You can be certain that HubStaff can flawlessly do the job that it claims to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to contemporary desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine if their employees are being productive or not. HubStaff is merely a project management software with features and tools that can allow you to gauge the performance of employees and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Weekly Limit
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of team members who can use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their site. However, these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.