With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, remote, or even completely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and be aware of unwanted or illegal activity. Apart from monitoring behaviour, it can also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Work From Home
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it is helpful if managers know when it is becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the specific page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on these can also be recorded.
The data is displayed neatly, and supervisors can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if workers really are allowing time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. In this way, managers can determine if workers are working on their desks instead of playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would know that this feature is activated on their screens. Employees would also be able to look at the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Work From Home
Working overtime is also becoming more of a standard, even so in countries such as Japan where it is an unofficial standard. Reasons can range from employees wanting to finish their jobs early, catch up on jobs, and some are just workaholics who want to be working as much as you can.
However, it’s been proven that too much work can be harmful as productivity and creativity declines without enough rest. There’s a great reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if workers are working a lot of hours per week. They can set the maximum time each week which workers can remain logged on for work. Following the maximum time has been reached, then the time tracking tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and organize the team. Some employees may be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they’re doing field work.
Members of the group can install HubStaff in their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this can be seen as overly intrusive of a tool. However, same as the principles on iOS and Android applications, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Work From Home
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a list of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Job Tracking for Customers Hubstaff Work From Home
Becoming transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, in addition to assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project monitoring tools including but not limited to Asana and Trello. This is good news for business owners who are already using other project management software.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it might make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and exactly how they’re being tracked.
However, as a business owner or manager, it’s your duty to let your workers know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be sure that only the cases of their keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their employees are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature comprises fleet monitoring and even a concierge accounts.
For those who are willing to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Work From Home
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it must be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where team members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is simply a project management software using tools and features that will allow you to gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Work From Home
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that may use HubStaff?
A: The paid programs have a minimum of two users and limit of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It’s wise to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff does not collect any data once tracking ends.