With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Now, our concept of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name established in the United States, offers its services for conventional, remote, or even completely online workplaces.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and be aware of unwanted or prohibited activity. Aside from monitoring behaviour, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Zapier Integration
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app will wind up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it is helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that employees see during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on them is also recorded.
The information is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if employees really are allowing time slide on websites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partially blurred. This way, managers can determine if employees are working on their desks instead of playing games or watching movies, without exposing potential sensitive information.
It must be noted that workers would understand that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are present.
HubStaff can then compare the overall time where the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Hubstaff Zapier Integration
Working overtime is also becoming more of a standard, even so in countries such as Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their jobs early, catch up on projects, and some are only workaholics who wish to be running as much as you can.
However, it’s been demonstrated that too much work could be detrimental as creativity and productivity declines without enough rest. There is a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if employees are working too much hours per week. They can set the maximum time each week that employees can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that workers won’t be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from 1 place to another, or if they’re doing field work.
Members of the team can install HubStaff in their telephones so that the employee location monitoring feature can be utilized. With this, supervisors and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this can be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know precisely when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the entire group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every project on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Zapier Integration
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, keeping a list of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Clients Hubstaff Zapier Integration
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are moving as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they could see the stages of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners who are already using other project management applications.
You might be wondering if using HubStaff to manage employees can be counterproductive as it might make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it’s your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the instances of the keystrokes and mouse actions are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know just what their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those people who are willing to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Zapier Integration
You can be certain that HubStaff can flawlessly perform the job that it promises to do. The user interface is intuitive and clean, and isn’t at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be stated that not all companies might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for most of their time. Take jobs that take a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely rely on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software using tools and features that will allow you to gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Zapier Integration
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are only based on United States laws. It’s wise to check with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff does not collect any data once monitoring ends.