With the rise of internet work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our concept of a conventional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for conventional, distant, or even entirely online workplaces.
An employee tracking software is used to track whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Paymo Hubstaff
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app is going to wind up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if managers know when it’s becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications can also be monitored and the time spent on these can also be listed.
The data is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if workers really are letting time slide on sites unrelated to work.
Monitoring individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that could enable managers to take screenshots of the employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working on their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would understand that this feature is activated on their screens. Employees would also have the ability to look at the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented just for reasons related to work.
With that said, this still has an influence on the behavior of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are found.
HubStaff can then compare the total time in which the mouse or keyboard is busy to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% can mean that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. In this way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Paymo Hubstaff
Working overtime is also becoming more of a standard, even so in countries such as Japan where it is an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on jobs, and some are only workaholics who wish to be running as much as possible.
However, it has been proven that too much work could be harmful as productivity and creativity declines without enough rest. There’s a great reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if workers are working a lot of hours per week. They can set the maximum time each week which employees can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that workers will not be given the incentive to put in too much time to work and sacrifice rest and personal time.
Monitor the Location of Workers
Managers working with remote teams may find it tough to communicate and coordinate the team. Some employees might be leaping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be difficult if workers are commuting from one place to another, or if they are doing field work.
Members of the group can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, managers and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this can be seen as too intrusive of a tool. But same as the rules on iOS and Android applications, employees will know exactly when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the staff dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Paymo Hubstaff
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made simpler. HubStaff’s citizenship handling tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Paymo Hubstaff
Being transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply accomplished by adding clients into the members tab. From there, they can see the stages of the project, in addition to the pending and completed tasks.
Third party Software Integration
HubStaff can integrate well with other project monitoring tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to manage employees can be counterproductive since it might make an atmosphere of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they’re being tracked.
However, as a business owner or manager, it’s your responsibility to let your workers know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be sure that only the instances of the keystrokes and mouse activity are recorded, rather than the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature includes fleet tracking and even a concierge accounts.
For those who are ready to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Paymo Hubstaff
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be said that not all companies might benefit fully from using HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where team members use computers for most of their time. Take jobs that require a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is simply a project management software using features and tools that can allow you to gauge the performance of employees and other members of the team. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Paymo Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members who may use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are only based on United States laws. It’s wise to consult with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and finish HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.