With the rise of online work-from-home jobs and freelancing, our notion of a workplace is steadily changing. Today, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, distant, or even entirely online workplaces.
An employee tracking software is used to track whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or prohibited activity. Aside from monitoring behaviour, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Time Tracking Hubstaff
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app will end up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help track if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the websites (and even the url of the exact page) that workers visit during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on them is also recorded.
The information is displayed neatly, and managers can see the page name of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if workers really are allowing time slide on websites unrelated to work.
Tracking individual screens is too much of a hassle and can be quite awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a quality that can enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if workers are working on their desks instead of playing games or watching movies, without exposing possible sensitive information.
It must be noted that employees would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their screens just so they’ll be assured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their screens are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is active to the total time spent working. HubStaff considers a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. In this way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Time Tracking Hubstaff
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to complete their jobs early, catch up on projects, and some are just workaholics who wish to be working as much as possible.
However, it has been demonstrated that too much work could be detrimental as productivity and creativity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers track if workers are working too much hours each week. They could set the maximum time every week which workers can stay logged on for work. After the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that workers will not be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees might be jumping from place to place for work, and even be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they’re doing field work.
Members of the team can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between places and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know exactly when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Time Tracking Hubstaff
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for companies. And, better than conventional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Time Tracking Hubstaff
Being transparent to customers is key for establishing trust for your business. HubStaff makes it easy to communicate with customers, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply done by including clients into the members tab. From there, they could see the stages of the project, in addition to the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project monitoring tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management software.
You might be wondering if using HubStaff to manage employees can be counterproductive as it might make a feeling of distrust between managers and team members. To ease your mind, you can be sure that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their activities are monitored only during work hours, and exactly how they are being monitored.
However, as a business owner or manager, it’s your responsibility to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a monitoring system rather than a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature includes fleet monitoring and even a concierge accounts.
For those people who are willing to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Time Tracking Hubstaff
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and isn’t in any way confusing, requiring only minimal orientation for employees not familiar with the software.
However, it must be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is specially suited to modern desk jobs, and for projects where team members use computers for most of their time. Take jobs that require a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to ascertain whether their employees are being productive or not. HubStaff is simply a project management software using tools and features that can help you gauge the performance of workers and other members of the group. This is certainly not a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Time Tracking Hubstaff
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members that can use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are just based on United States laws. It is wise to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.