With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our concept of a conventional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for traditional, distant, or even completely online offices.
An employee tracking software is used to monitor whether or not employees are keeping on with their responsibilities, in addition to screen and look out for unwanted or prohibited activity. Apart from monitoring behavior, it may also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff What Can Hubstaff Do
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too often, a few swipes on any social networking app will end up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help monitor if workers use too much social media and other programs that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that employees visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them is also listed.
The data is displayed neatly, and supervisors can see the page name of the visited pages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are letting time slide on sites unrelated to work.
Tracking individual displays is too much of a hassle and can be quite awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If it sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. This way, managers can determine if employees are working on their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would understand that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their displays just so that they’ll be assured that this feature is implemented just for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their displays are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of these instances are present.
HubStaff can then compare the overall time in which the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of every member of the group. This way, the tool may also be used to see how many members of this team are working on a project at a specified time.
Work Limit Monitoring What Can Hubstaff Do
Working overtime is also becoming more of a standard, even so in countries such as Japan where it’s an unofficial standard. Reasons can vary from employees wanting to complete their jobs early, catch up on jobs, and some are just workaholics who want to be working as much as you can.
However, it’s been proven that too much work could be harmful as creativity and productivity declines without enough rest. There’s a good reason why there is a regular 8 hours of work each day.
HubStaff can help managers monitor if workers are working too much hours each week. They could set the maximum time each week which employees can remain logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are suppressed, and that workers will not be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams may find it hard to communicate and coordinate the team. Some employees might be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be difficult if employees are commuting from 1 place to another, or if they are doing field work.
Members of the group can install HubStaff in their telephones so that the employee location monitoring feature can be utilized. With this, supervisors and team leaders can monitor the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. But same as the rules on iOS and Android applications, employees will know precisely when their places are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features What Can Hubstaff Do
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a list of working hours and wages is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set period.
Project Tracking for Customers What Can Hubstaff Do
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it easy for clients to take a peek into the progress of projects. This can be simply accomplished by adding clients into the members tab. From there, they could see the phases of the project, in addition to the completed and pending tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to manage employees can be counterproductive as it may make a feeling of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the entire team know of the entire monitoring system. Employees can be sure that their actions are monitored only during work hours, and precisely how they’re being monitored.
However, as a business owner or manager, it is your responsibility to let your employees know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse actions are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll management. The enterprise feature comprises fleet monitoring and even a concierge account.
For those people who are willing to pay on an annual basis, then the cost per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict What Can Hubstaff Do
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for employees not familiar with the software.
However, it has to be said that not all businesses might benefit fully from using HubStaff. HubStaff is specially suited to contemporary desk tasks, and for projects where staff members use computers for most of their time. Take jobs that take a lot of reading for instance, where employees might appear to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in reality
Business owners should also not completely depend on the data that HubStaff collects to determine whether their employees are being productive or not. HubStaff is merely a project management software using features and tools that will allow you to gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ What Can Hubstaff Do
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once tracking ends.