With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our concept of a traditional workplace can be different from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name based in the United States, offers its services for traditional, distant, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their duties, as well as screen and look out for unwanted or illegal activity. Aside from monitoring behaviour, it can also be used to manage any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff What Screenshots Can Be Seen Hubstaff
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app will wind up consuming hours of our time, even in the workplace. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it is becoming a problem. HubStaff can help monitor if employees use too much social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that workers see during work hours, in addition to the time they spend on it. Traffic from applications may also be monitored and the time spent on these is also listed.
The data is displayed neatly, and supervisors can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are letting time slide on sites unrelated to work.
Monitoring individual displays is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. This way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing potential sensitive information.
It must be noted that employees would understand that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their displays just so that they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behaviour of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of worker activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are present.
HubStaff can then compare the total time where the mouse or keyboard is busy to the overall time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that an employee is taking too much time on the desk doing nothing, or if a worker is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the group. In this way, the tool can also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring What Screenshots Can Be Seen Hubstaff
Working overtime is also becoming more of a norm, even so in countries like Japan where it is an unofficial standard. Reasons can range from employees wanting to finish their tasks early, catch up on jobs, and some are only workaholics who want to be running as much as possible.
However, it has been demonstrated that too much work can be harmful as creativity and productivity declines without enough rest. There’s a great reason why there is a regular 8 hours of work each day.
HubStaff can help managers monitor if workers are working a lot of hours each week. They could set the maximum time every week that employees can remain logged on for work. After the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are suppressed, and that workers will not be given the incentive to put in too much time to work and sacrifice personal and rest time.
Monitor the Location of Workers
Managers working with remote teams might find it tough to communicate and coordinate the team. Some employees may be jumping from place to place for work, and also be operating from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their smartphones so that the employee place monitoring feature can be utilized. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how much time is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff in their phones, this may be seen as overly intrusive of a tool. But same as the principles on iOS and Android applications, employees will know exactly when their places are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to provide a report on the status of each project on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also shows whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features What Screenshots Can Be Seen Hubstaff
Besides tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the machine manually for breaks.
With HubStaff, keeping a list of working hours and wages is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers What Screenshots Can Be Seen Hubstaff
Becoming transparent to clients is key for establishing trust for your business. HubStaff makes it easy to communicate with customers, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply accomplished by including clients into the members tab. From there, they could see the phases of the project, as well as the pending and completed tasks.
Third party Software Integration
HubStaff can integrate nicely with other project tracking tools such as but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to manage employees can be counterproductive since it may make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their actions are monitored only during work hours, and exactly how they are being monitored.
However, as a company owner or manager, it is your duty to let your employees know beforehand that your office will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be certain that only the cases of their keystrokes and mouse activity are recorded, and not the actual keystroke that they register. HubStaff won’t let managers and admins know what exactly their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes associated with payroll management. The enterprise feature comprises fleet tracking and even a concierge account.
For those people who are ready to pay on an annual basis, then the cost per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict What Screenshots Can Be Seen Hubstaff
You can be sure that HubStaff can flawlessly perform the job that it promises to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where team members use computers for most of their time. Take jobs that require a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely depend on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is simply a project management software with tools and features that will help you gauge the performance of workers and other members of the team. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ What Screenshots Can Be Seen Hubstaff
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of team members who can use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. However, these are just based on United States laws. It is wise to consult with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and end HubStaff tracking and have it run in the background. HubStaff does not collect any data once monitoring ends.