With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can be different from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for traditional, distant, or even completely online workplaces.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, in addition to screen and look out for unwanted or illegal activity. Aside from monitoring behavior, it can also be used to manage any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Where is Hubstaff Located
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social media app is going to wind up consuming hours of our time, even at work. Assessing on important notifications from time to time is acceptable, but it is helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if employees use an excessive amount of social media and other programs that hamper productivity.
HubStaff can pay attention to the websites (and even the url of the specific page) that workers see during work hours, as well as the time they spend on it. Traffic from applications can also be tracked and the time spent on these is also listed.
The information is displayed neatly, and managers can see the page name of the visited pages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are letting time slide on websites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it’s impossible to handle employees in person.
HubStaff has a feature that could enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if workers are working in their desks instead of playing games or watching movies, without exposing potential sensitive information.
It should be noted that employees would know that this feature is activated on their displays. Employees would also have the ability to look at the screenshots taken from their displays just so that they’ll be assured that this feature is implemented only for reasons related to work.
With that said, this still has an influence on the behavior of employees as knowing that their screens are monitored is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of worker activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the overall time where the mouse or keyboard is active to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. This way, the tool may also be used to see how many members of this team are working on a project at a given time.
Work Limit Monitoring Where is Hubstaff Located
Working overtime is also becoming more of a norm, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their jobs early, catch up on jobs, and some are just workaholics who wish to be working as much as you can.
However, it has been demonstrated that too much work could be detrimental as creativity and productivity declines without enough rest. There is a good reason why there’s a regular 8 hours of work each day.
HubStaff can help managers track if employees are working too much hours each week. They can set the maximum time each week that employees can remain logged on for work. After the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that workers won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams may find it tough to communicate and organize the team. Some employees might be jumping from place to place for work, and also be working from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from 1 place to another, or if they are doing field work.
Members of the team can install HubStaff in their telephones so that the employee place monitoring feature can be used. With this, managers and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff in their phones, this may be seen as too intrusive of a tool. But same as the principles on iOS and Android programs, employees will know exactly when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the whole group report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Where is Hubstaff Located
Aside from monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a digital check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can capture the first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Customers Where is Hubstaff Located
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with customers, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they can see the phases of the project, in addition to the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is great news for business owners who are already using other project management software.
You might be wondering if using HubStaff to manage employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their actions are monitored only during work hours, and precisely how they’re being tracked.
However, as a business owner or manager, it is your responsibility to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be sure that only the cases of their keystrokes and mouse actions are listed, rather than the actual keystroke that they register. HubStaff will not let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Just the Premium and Enterprise plans unlock attributes related to payroll administration. The enterprise feature comprises fleet monitoring and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the price per person per month of their paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict Where is Hubstaff Located
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and isn’t at all confusing, requiring only minimal orientation for workers not familiar with the software.
However, it must be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely rely on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software with features and tools that will help you gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Where is Hubstaff Located
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who may use HubStaff?
A: The paid plans have a minimum of 2 users and limit of 350 users.
Q: Is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are only based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they’re being tracked?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.