With the rise of online work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for conventional, distant, or even completely online workplaces.
An employee tracking software is used to track whether or not employees are keeping on with their duties, as well as screen and be aware of unwanted or illegal activity. Apart from monitoring behaviour, it can also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff How to Launch Hubstaff in Hyper V Windows 10
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too frequently, a few swipes on any social networking app is going to wind up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other programs that hamper productivity.
HubStaff can take note of the sites (and even the url of the specific page) that employees visit during work hours, as well as the time they spend on it. Traffic from applications may also be monitored and the time spent on them is also listed.
The data is displayed neatly, and managers can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to confirm if employees really are letting time slide on websites unrelated to work.
Tracking individual screens is too much of a hassle and can be very awkward if done personally. But then, it is necessary for when a remote workplace setup is in order where it is impossible to manage employees in person.
HubStaff has a quality that can enable managers to take screenshots of their employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it can be set to have the screenshots be partly blurred. In this way, managers can determine if employees are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that employees would know that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be assured that this feature is implemented only for reasons related to work.
That said, this still has an influence on the behavior of employees as knowing that their displays are tracked is enough of a reason for them to perform their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are present.
HubStaff can then compare the total time where the mouse or keyboard is active to the overall time spent working. HubStaff considers a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can mean that an employee is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of every member of the team. In this way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring How to Launch Hubstaff in Hyper V Windows 10
Working overtime is also becoming more of a standard, even so in countries like Japan where it is an unofficial standard. Reasons can range from employees wanting to complete their tasks early, catch up on jobs, and some are just workaholics who wish to be working as much as possible.
However, it has been proven that too much work could be detrimental as productivity and creativity declines without enough rest. There is a great reason why there’s a standard 8 hours of work every day.
HubStaff can help managers track if workers are working a lot of hours per week. They could set the maximum time each week which workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. In this manner, workaholic tendencies are curbed, and that workers will not be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams may find it tough to communicate and coordinate the team. Some employees might be jumping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if workers are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, managers and team leaders can monitor the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between places and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this requires employees to install HubStaff on their phones, this can be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know exactly when their locations are being tracked.
Project Progress Monitoring
HubStaff lets the whole team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the team dashboard, managers can see each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether workers are online.
Payroll, Timesheets, and other Miscellaneous Features How to Launch Hubstaff in Hyper V Windows 10
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to handle payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can function as a virtual check-in and check-out mechanism for companies. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse action of the day for each employee.
Managers can also pause the machine manually for breaks.
With HubStaff, maintaining a record of working hours and wages is also made simpler. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients How to Launch Hubstaff in Hyper V Windows 10
Becoming transparent to customers is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, in addition to assure them that things are going as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of jobs. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, as well as the pending and completed tasks.
Third party Applications Integration
HubStaff can integrate nicely with other project monitoring tools including but not limited to Asana and Trello. This is good news for business owners who are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive since it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be certain that HubStaff lets the whole team know of the entire monitoring system. Employees can make certain that their actions are monitored only during work hours, and exactly how they are being monitored.
However, as a business owner or manager, it’s your duty to let your workers know beforehand that your workplace will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be certain that only the instances of their keystrokes and mouse actions are listed, and not the actual keystroke that they register. HubStaff will not let managers and admins know what exactly their workers are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features associated with payroll management. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are willing to pay on an annual basis, then the price per person per month of the paid programs will be slashed down to $5, 8$, and $16, respectively.
Verdict How to Launch Hubstaff in Hyper V Windows 10
You can be certain that HubStaff can flawlessly perform the job that it claims to do. The user interface is intuitive and clean, and is not at all confusing, requiring only minimal orientation for workers not knowledgeable about the software.
However, it has to be stated that not all businesses might benefit fully from using HubStaff. HubStaff is especially suited to modern desk tasks, and for projects where staff members use computers for the majority of their time. Take jobs that take a lot of reading for instance, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be at the top of a reading assignment in fact
Business owners should also not completely depend on the information that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software using tools and features that will allow you to gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence workplace manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ How to Launch Hubstaff in Hyper V Windows 10
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members that may use HubStaff?
A: The paid programs have a minimum of 2 users and limit of 350 users.
Q: Why is implementing HubStaff in companies completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their website. However, these are only based on United States laws. It’s best to check with a lawyer for international users.
Q: Can employees choose when they are being monitored?
A: Yes, employees can manually start and end HubStaff monitoring and have it run in the background. HubStaff does not collect any data once tracking ends.