With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Today, our notion of a traditional workplace can differ from the rooms filled with individual cubicles that we were used to. HubStaff, a software from a firm of the same name based in the United States, offers its services for traditional, remote, or even entirely online workplaces.
An employee tracking software is used to monitor whether or not employees are keeping on with their duties, in addition to screen and be aware of unwanted or illegal activity. Apart from monitoring behavior, it may also be used to handle any type of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Black Friday
HubStaff includes the features that you would expect from an employee tracking software such as:
Online Activity Monitoring:
All of us know full well that social media kills productivity. All too often, a few swipes on any social media app is going to wind up consuming hours of our time, even at work. Checking up on important notifications from time to time is acceptable, but it’s helpful if supervisors know when it’s becoming a problem. HubStaff can help monitor if workers use too much social media and other applications that hamper productivity.
HubStaff can take note of the sites (and even the url of the exact page) that workers see during work hours, as well as the time they spend on it. Traffic from applications can also be tracked and the time spent on these can also be listed.
The data is displayed neatly, and managers can see the page title of the visited webpages, the url, and the time spent, all in one glance. They can also visit the links displayed to verify if employees really are allowing time slide on websites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it’s necessary for when a remote workplace setup is in order where it’s impossible to manage employees in person.
HubStaff has a quality that could enable managers to take screenshots of the employees’ screens at a customizable time interval, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partly blurred. This way, managers can determine if employees are working on their desks instead of playing games or watching movies, without exposing possible sensitive information.
It should be noted that workers would understand that this feature is activated on their screens. Employees would also have the ability to view the screenshots taken from their displays just so they’ll be ensured that this feature is implemented only for reasons related to work.
With that said, this still has an effect on the behavior of employees as knowing that their displays are monitored is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a step of employee activity. HubStaff can detect keyboard strokes and mouse interaction and discover times of inactivity where none of those instances are found.
HubStaff can then compare the overall time where the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a good sign. Productivity rates of less than 60% may indicate that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool displays the productivity rate of each member of the group. This way, the tool can also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Black Friday
Working overtime is also becoming more of a norm, even so in countries like Japan where it’s an unofficial standard. Reasons can range from employees wanting to complete their tasks early, catch up on jobs, and some are just workaholics who want to be working as much as possible.
However, it has been demonstrated that too much work could be detrimental as creativity and productivity declines without enough rest. There is a good reason why there’s a standard 8 hours of work each day.
HubStaff can help managers monitor if workers are working too much hours each week. They can set the maximum time each week that workers can stay logged on for work. Following the maximum time has been reached, then the time monitoring tool stops. This way, workaholic tendencies are curbed, and that employees won’t be given the incentive to put in a lot of time to work and sacrifice personal and rest time.
Monitor the Location of Employees
Managers working with remote teams might find it tough to communicate and organize the team. Some employees might be leaping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from 1 place to another, or if they’re doing field work.
Members of the group can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can track the location of their members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do rapid meetings.
As this requires employees to install HubStaff on their phones, this can be seen as overly intrusive of a tool. But same as the principles on iOS and Android programs, employees will know precisely when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of each job on a weekly basis. On the team dashboard, managers can view each individual employee’s working hours and a summary of their completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Black Friday
Aside from tracking employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s citizenship handling tool can determine each employee’s payout depending on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made easy. Cash transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Project Tracking for Clients Hubstaff Black Friday
Being transparent to clients is key for establishing trust for your company. HubStaff makes it easy to communicate with clients, as well as assure them that things are moving as agreed upon.
HubStaff makes it simple for clients to have a peek into the progress of projects. This can be simply done by adding clients into the members tab. From there, they could see the phases of the project, as well as the pending and completed tasks.
Third party Software Integration
HubStaff can integrate well with other project tracking tools such as but not limited to Asana and Trello. This is good news for business owners that are already using other project management software.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make an atmosphere of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the whole team know of the whole monitoring system. Employees can make certain that their activities are monitored only during work hours, and precisely how they are being tracked.
However, as a company owner or manager, it’s your responsibility to let your workers know beforehand that your office will be implementing HubStaff. Additionally, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a tracking system.
To put it simply, HubStaff is a tracking system rather than a surveillance system. Employees can be sure that only the cases of the keystrokes and mouse activity are listed, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their workers are typing.
HubStaff has three paid programs that charge a fixed price per user per month. The Basic plan costs $10, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock attributes related to payroll administration. The enterprise feature comprises fleet tracking and even a concierge accounts.
For those people who are ready to pay on an annual basis, then the price per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Black Friday
You can be sure that HubStaff can flawlessly do the job that it promises to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it has to be said that not all companies might benefit fully from utilizing HubStaff. HubStaff is especially suited to modern desk jobs, and for projects where staff members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in reality
Business owners should also not completely rely on the information that HubStaff collects to determine if their employees are being productive or not. HubStaff is merely a project management software with features and tools that will help you gauge the performance of employees and other members of the team. This is certainly not a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Black Friday
Q: Where do the screenshots go?
A: HubStaff shops the screenshots and other information using Amazon AWS.
Q: Is there a maximum number of group members that can use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them are available on their site. But these are only based on United States laws. It’s best to consult with a lawyer for international users.
Q: Can employees choose when they are being tracked?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.