With the rise of internet work-from-home jobs and freelancing, our concept of a workplace is steadily changing. Now, our notion of a traditional workplace can differ from the rooms full of individual cubicles that we were used to. HubStaff, a software from a company of the same name established in the United States, offers its services for conventional, distant, or even completely online workplaces.
An employee monitoring software is used to monitor whether or not employees are keeping on with their responsibilities, as well as screen and look out for unwanted or prohibited activity. Aside from monitoring behavior, it may also be used to handle any sort of workplace and make it more productive.
Monitor Productivity and Improve Coordination with HubStaff Hubstaff Roles
HubStaff includes the features that you would expect from an employee monitoring software such as:
Online Activity Monitoring:
We all know full well that social media kills productivity. All too frequently, a few swipes on any social media app will wind up consuming hours of our time, even in the workplace. Checking up on important notifications from time to time is acceptable, but it’s helpful if managers know when it’s becoming a problem. HubStaff can help monitor if workers use an excessive amount of social media and other applications that hamper productivity.
HubStaff can pay attention to the sites (and even the url of the specific page) that workers visit during work hours, in addition to the time they spend on it. Traffic from applications may also be tracked and the time spent on them can also be recorded.
The data is displayed neatly, and supervisors can see the page title of the visited pages, the url, and the time spent, all in one glance. They can also go to the links displayed to verify if employees really are allowing time slide on sites unrelated to work.
Monitoring individual screens is too much of a hassle and can be very awkward if done personally. But then, it is crucial for when a remote workplace setup is in order where it is impossible to handle employees in person.
HubStaff has a feature that can enable managers to take screenshots of their employees’ screens at a customizable time period, with 10 minutes as the default option. If this sounds too much of an invasion of privacy, then it could be set to have the screenshots be partially blurred. This way, managers can determine if workers are working in their desks instead of playing games or watching movies, without exposing possible sensitive information.
It must be noted that employees would know that this feature is activated on their screens. Employees would also be able to view the screenshots taken from their screens just so that they’ll be ensured that this feature is implemented only for reasons related to work.
That said, this still has an effect on the behaviour of employees as knowing that their screens are tracked is enough of a reason for them to execute their tasks.
Monitor Activity on Computer Peripheral Devices
In standard office setups, the sound of keyboard strokes and mouse clicks can be enough of a measure of employee activity. HubStaff can detect keyboard strokes and mouse interaction and detect times of inactivity where none of those instances are present.
HubStaff can then compare the total time in which the mouse or keyboard is busy to the total time spent working. HubStaff believes a productivity rate of at least 60% as a great sign. Productivity rates of less than 60% can indicate that a worker is taking too much time on the desk doing nothing, or if an employee is doing too slowly.
The dashboard for this tool shows the productivity rate of each member of the team. This way, the tool may also be used to see how many members of the team are working on a project at a specified time.
Work Limit Monitoring Hubstaff Roles
Working overtime is also becoming more of a norm, even so in countries like Japan where it is an unofficial standard. Reasons can vary from employees wanting to complete their tasks early, catch up on jobs, and some are just workaholics who wish to be working as much as possible.
However, it has been proven that too much work can be harmful as productivity and creativity declines without enough rest. There’s a good reason why there’s a regular 8 hours of work every day.
HubStaff can help managers monitor if workers are working too much hours each week. They could set the maximum time every week that employees can remain logged on for work. After the maximum time has been reached, then the time tracking tool stops. In this manner, workaholic tendencies are suppressed, and that employees will not be given the incentive to put in a lot of time to work and sacrifice rest and personal time.
Monitor the Location of Employees
Managers working with remote teams might find it hard to communicate and coordinate the team. Some employees may be jumping from place to place for work, and even be working from cafes or other workstations.
Setting up unplanned meetings can be hard if employees are commuting from one place to another, or if they are doing field work.
Members of the team can install HubStaff on their smartphones so that the employee place monitoring feature can be used. With this, supervisors and team leaders can track the location of the members during work hours.
HubStaff can display how much time employees spend on commuting between locations and how long is spent on each location. From these data, managers can determine the best time to do quick meetings.
As this needs employees to install HubStaff in their phones, this can be seen as too intrusive of a tool. However, same as the principles on iOS and Android programs, employees will know exactly when their locations are being monitored.
Project Progress Monitoring
HubStaff lets the entire team report on the progress of their tasks. HubStaff can then use this to offer a report on the status of every project on a weekly basis. On the staff dashboard, managers can view each individual employee’s working hours and a summary of the completed and uncompleted tasks. The dashboard also displays whether employees are online.
Payroll, Timesheets, and other Miscellaneous Features Hubstaff Roles
Besides monitoring employee productivity, HubStaff can also make it easier for managers and admins to manage payrolls and manage accounts.
Timesheet and Payroll Management
HubStaff can be a virtual check-in and check-out mechanism for businesses. And, better than traditional systems where timesheets can be cheated, the HubStaff timesheet tool can record the very first keyboard stroke or mouse activity of the day for each worker.
Managers can also pause the system manually for breaks.
With HubStaff, maintaining a record of working hours and salaries is also made easier. HubStaff’s payroll managing tool can determine each employee’s payout based on the hours logged for them. By linking their paypal accounts with HubStaff, then payment transfers are made simple. Money transfers for payroll can even be automatically set to weekly, monthly, or on a set interval.
Job Tracking for Customers Hubstaff Roles
Being transparent to customers is key for establishing trust for your business. HubStaff makes it easy to communicate with clients, as well as assure them that things are going as agreed upon.
HubStaff makes it simple for clients to take a peek into the progress of projects. This can be simply done by including clients into the members tab. From there, they can see the phases of the project, in addition to the completed and pending tasks.
Third party Software Integration
HubStaff can integrate well with other project tracking tools including but not limited to Asana and Trello. This is great news for business owners that are already using other project management applications.
You may be asking yourself if using HubStaff to handle employees can be counterproductive as it may make a feeling of distrust between managers and staff members. To ease your mind, you can be sure that HubStaff lets the entire team know of the whole monitoring system. Employees can be sure that their activities are monitored only during work hours, and precisely how they are being tracked.
However, as a business owner or manager, it’s your duty to let your employees know beforehand that your workplace will be implementing HubStaff. Also, HubStaff should only be installed on the devices necessary for work where it would make sense to have implement a monitoring system.
To put it simply, HubStaff is a tracking system and not a surveillance system. Employees can be certain that only the cases of the keystrokes and mouse activity are recorded, rather than the actual keystroke that they register. HubStaff won’t let managers and admins know just what their employees are typing.
HubStaff has three paid plans that charge a fixed price per user per month. The Basic plan costs $7, while the Premium and Enterprise plans cost $10 and $20 respectively.
Only the Premium and Enterprise plans unlock features related to payroll administration. The enterprise feature comprises fleet tracking and even a concierge account.
For those people who are ready to pay on an annual basis, then the cost per person per month of the paid plans will be slashed down to $5, 8$, and $16, respectively.
Verdict Hubstaff Roles
You can be sure that HubStaff can flawlessly perform the job that it claims to do. The user interface is clean and intuitive, and isn’t in any way confusing, requiring only minimal orientation for employees not knowledgeable about the software.
However, it must be stated that not all companies might benefit fully from using HubStaff. HubStaff is specially suited to modern desk tasks, and for projects where team members use computers for the majority of their time. Take jobs that take a whole lot of reading for example, where employees might seem to be inactive based on computer interaction. The software might say that they are inactive, but they just might be on top of a reading assignment in fact
Business owners should also not completely depend on the data that HubStaff collects to ascertain if their employees are being productive or not. HubStaff is merely a project management software using tools and features that can help you gauge the performance of workers and other members of the group. This is in no way a virtual or artificial intelligence office manager.
All the same, HubStaff collects data seamlessly, and we all know that data helps you run your business effectively.
FAQ Hubstaff Roles
Q: Where do the screenshots go?
A: HubStaff stores the screenshots and other data using Amazon AWS.
Q: Is there a maximum number of group members who can use HubStaff?
A: The paid programs have a minimum of 2 users and cap of 350 users.
Q: Why is implementing HubStaff in businesses completely legal?
A: HubStaff has complete legal permissions for use, and resources regarding them can be found on their website. However, these are just based on United States laws. It is best to check with a lawyer for international users.
Q: Can employees choose when they’re being monitored?
A: Yes, employees can manually start and finish HubStaff tracking and have it run in the background. HubStaff doesn’t collect any data once monitoring ends.